Orlando event production and AV, minus the headaches
We help Orlando event planners eliminate technology headaches.
Faster planning, fewer surprises, and attendees who actually stay engaged. Start with a free venue guide, a 15-minute readiness check for your next event, or a second look at the quote already sitting on your desk.
What is inside
- Venue-by-venue facts planners usually have to chase down by phone
- Typical cost ranges so you can budget before the first quote arrives
- Questions to ask every venue before you commit
- Follow-up ideas written for your venue when you tell us where it is
Free guide
Get the free guide
2026 Orlando Event Planner's AV & Technology Guide
Free. Takes about 20 seconds. No sales call unless you ask for one.
Have a date, a room, or a quote already?
Two more free tools, each written for your event and your venue.
Free Event Technology Assessment
Is your next Orlando event ready for the way attendees expect to participate now? Answer a few questions and get an Audience Engagement Score, a plain-language risk check, and a clear read on whether captions, translation, or a hybrid audience make sense for you.
- An Audience Engagement Score with the reasons behind it
- The three to six things most likely to go wrong, and how to head them off
- A straight answer on captions, translation, and accessibility for everyone in the room
- How to make the content work for people who read, people who listen, and people who missed the session
- A hybrid check if anyone will be joining remotely
Free Event Budget Audit
Already have a quote for your Orlando event? Share it, along with your venue and attendee count, and get a line-by-line read on what looks fair, what looks high, what is missing, and where the same budget could buy better attendee engagement.
- Every line of your quote checked against typical Orlando ranges
- Savings opportunities you can raise with any provider
- Recommendations that improve the event, not just trim the bill
- Ways to add captions, translation, or personalization without adding cost
How it works
Step 1: Tell us about your event
Where it is, who is coming, and what you want them to walk away with. Three minutes, and you do not need to know anything about technology.
Step 2: Get something useful in under a minute
A venue guide, a readiness score, or a quote audit, written for your event and your venue. Not a brochure.
Step 3: Hear from a person, not a drip campaign
Someone at AV-AMERICA reads your results and sends three ideas specific to your event. One email, one name, one reply address.
Step 4: Book 15 minutes if it helps
If anything in your results is worth talking through, grab a slot. We answer questions and flag risks. We do not read you a price list.
How we work
- One point of contact from your first question to the last case rolling out of the loading dock.
- Orlando is home. We know which venues have the power, the ceiling height, and the internet your event needs, and which ones will surprise you.
- You review every plan before anything is booked. The number you approve is the number on the invoice.
- Captions, translation, accessibility, and remote attendees are part of the first conversation, not an add-on the week before.
- Every recommendation we send is written for your venue and your audience. If it does not apply to your event, we do not send it.
- Do you know your venue's load-in rules, internet limits, and typical costs before you sign? After the guide, you will.
Questions planners ask us
Is this a sales pitch?
No. Each tool gives you something you can use whether or not you ever call us: a venue guide, a readiness score, or a quote audit. If you want to talk afterward, there is a 15-minute slot waiting. If not, keep the results with our compliments.
Do I need to know my venue yet?
No. If you have one, tell us and we will tailor everything to it. If you are still choosing, the guide is the fastest way to compare Orlando venues on the things that cause trouble later: power, ceiling height, internet, and cost.
What happens to the quote I share?
It is used to produce your audit and, if you book a call, to prepare for it. It is not shared with anyone outside AV-AMERICA and it is never used to contact the company that wrote it.
Is a computer making these recommendations?
AI does the first pass so you get results in under a minute instead of a week. A person at AV-AMERICA reads every result before we follow up with you, and every recommendation is checked against what we know about your venue.
Do you handle captions, translation, and accessibility?
Yes, and they are part of the first conversation, not an add-on the week before. Live captions and translation come with the plan when your audience needs them, and we help you think through hearing, vision, mobility, and sensory needs in the room: assistive listening, step-free access to the stage, seats with a clear view of the screens, a quiet space. We are not lawyers. We can tell you what supports accessibility at your venue; your organization confirms its own requirements.
Can AI personalize the attendee experience?
Yes, and the readiness check shows you how for your event: live captions on every screen, a written summary after each session for anyone who missed it, and recommendations, questions, and polls through an event app. Attendees who read faster than they listen and attendees who process information differently each get a way in. No statistics, no hype, just what fits the people in your room.
We already have a provider, or the venue has in-house technology. Is this still useful?
Yes. Many Orlando venues have a house team, and many planners already have a quote. The readiness check and the budget audit are designed to make that existing plan better and to give you questions worth asking before you sign.
Do you work outside Orlando?
Our focus is Orlando and Central Florida, including the convention corridor, the resorts, and the theme-park venues. If your event is elsewhere in Florida, tell us about it and we will let you know honestly whether we are the right fit.
What does any of this cost?
The guide, the readiness check, the budget audit, and the 15-minute conversation are free. You will only ever see a price after you have asked for one.
Have a question that is not here? Ask it on the call. Book a 15-Minute Call